Power, duties and responsibilities can effectively be passed on to subordinate staff to facilitate a smooth running of your business and hence result in profitability. The following guidelines will help you have a competitive edge and put your business on the tract of profitability.
1. You must grant proper amount of authority to the person who is given the responsibility. The authority should always achieve the desired outcome. Granting excess authority may encourage misuse of power.
2. Define the results expected to be achieved. This means that the managers should set and define in advance the expected results.
3. You must as well consider the capabilities of the subordinates. This means that before delegating authority, managers should consider the experience, background and intelligence of the person the authority is being delegated to.
4. Clearly state the delegated authority. Subordinate should know how the amount of authority and responsibility granted to them.
5. Where necessary, you need to allow for the modification of the delegated authority and responsibility. You must consider changes in your environment and react to them in the best way. You must therefore retain the powers to revoke, increase or decrease delegated authority.
6. You must develop the willingness to delegate. This means that subordinates should be allowed to work without necessarily receiving direct instructions from the manager.
7. Develop a supportive working environment. This includes a positive attitude and encouraging subordinates to participate in the decision making process.
8. Allow free communication. This helps you learn the problems facing your business and adopt proper mechanisms.
9. Establish control mechanisms. You should control the responsibility and authority delegated.
EFFECTIVE LEADERSHIP AND ADMINISTRATION
Everyone is a leader in his own ability and capacity. The success behind any kind of organization is effective leadership and administration. However, there are people who are born as leaders but it's important to note that leadership and administration is an art and every art can be learnt. I have met many people who never thought of being leaders but have effectively learnt the art of leadership and emerged as leaders to be admired.
In any kind of leadership, the first area of effective administration is the administration of funds. Be it in business, government departments, church or any other kind of organization, you will have the most effective leadership if you learn to use the funds properly. If any of your employees wants to paralysis your operations and bring down decades your leadership, the first place to target is your finance or/and accounting department. Your employees in this area should therefore be people of integrity and who have internalized the vision of your organization.
The second area that determines how effective you will be in your leadership is managing people. The human resource directly affects the operations of your organization. You must begin by placing every employee in the department where he/she will work best. You therefore begin by identifying where to place your staff. This means that an effective leader is close his or her staff and spends time them. After placing them in their rightful places, you need to monitor their performance. Performance of your staff is closely tied to motivation. Every employee needs to be motivated. This entails different strategies. Know which kind of motivation to use. It is not necessary to promise your staff a reward for good performance. This may bring in unhealthy competition, hatred and lack of cooperation between staff who want to out-do each other. Therefore reward unexpectedly.
Motivation may be as cheap to the organization as recognition, but make sure you recognize a staff in the midst of others. Do not do it in a closed office. It may not serve the purpose. Other strategies may include promotions, gifts, added responsibilities and increase in salary. You must also ensure that your staffs are working as a team. Working together ensures the staffs are focused towards the goals of the organization.
Effective leaders give an ear to every stakeholder of the organization. Know that the whole organization is looking on you to give direction. Begin by listening to every stakeholder then give a direction. Sometimes it's necessary to give directions basing on what you believe is best for the organization regardless of other peoples views. But this should not be always because it does not mean that you are always right. Conflict resolution strategies are important. Know that there will always arise conflicts. The win/win strategy works best for most organizations. Therefore make sure that each of the conflicting parties does not feel offended.
Thursday, July 16, 2009
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